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SIRAS Newsletter November 2024
IMPORTANT Information for all users in SIRAS
Side Menu vs. Tool Bar: This year, SIRAS implemented a new Side Menu which contains the Student Info, Reporting, and Tools Menus. This has become the default for new accounts, but it is still possible to use the traditional toolbar if you prefer. Go to the Tools menu and near the bottom is the option to switch to the opposite one you currently see active. Additionally, you can go to Tools > My Account and select the one you like under Edit Preferences. After selecting either Side Menu or Toolbar, click on ‘Update Preferences’.
Transferring Students between the Special Education (IEP) and 504 Modules: When a student is exited from an IEP and the team wants to pursue a 504 assessment, wait until the next day at minimum after the meeting is finalized before transferring the file to the 504 module. This allows for the data to be pushed from SIRAS to both your Student Information System and CALPADS with fewer errors. Click here for further directions
CAASPP and ELPAC supports for 2024-2025 have been updated by the CDE with only minor changes this year and have been updated in SIRAS.
Edits have been made on Preschool Strategies and English Language Assessment SIRAS forms and the Meeting Notes Template to reflect changes in ages and grades for the Home Language Survey and ELPAC as well as the DRDP. To access the English Language Assessment form, remember to check the box at the bottom of the Preschool Strategies form.
Use the Student Data Overview links on your home page to monitor your caseload. Review your students who have overdue or upcoming meetings (annuals due within the next 30 days and triennials due within the next 75 days). Ensure that meetings are scheduled, held, and finalized in a timely manner.
Plan your IEP calendar now if you haven’t already. Work with your team to stay within the IEP timelines, including when the need to reschedule arises. Work with your District Administration regarding IEP continuations and when they are appropriate to use. Schedule and hold continuations within a reasonable time period.
Review your open meetings regularly. Finalize IEP meetings as quickly as possible, right after parent consent has been received. Finalized IEPs are sent to CDE as they occur throughout the year. The absence in reporting of a timely IEP meeting appears late.
Review your list of DRDPs that need to be completed. You can run your list by clicking Search to bring up the query box > open the predefined Queries tab > open the Desired Results Developmental Profile -DRDP (Fall) section > Select “DRDP Required”. Your DRDPs should be entered into SIRAS by November 15, 2024. Remember to use all available data and to avoid having any students listed as “unable to rate” on all items.
- Log Selection for Review or Delete: allows the ability to select logs to marked as review and indicate the who did the review; or to delete selected logs. User would only be able to delete their own logs.
Join SELPA for SIRAS Office Hours for Training of Trainers (ToTs)/Advanced Users/District Administrators and 504/SST Modules.
IMPORTANT Information for SIRAS Data Administrators in SIRAS
If you have not sent data from SIRAS recently, please continue to send data to ensure that all data are in CALPADS for Fall 1 reporting. Do not remove the block date for Census Day. Events after October 2, 2024 will send after the block is removed by our office and SIRAS.
Review CALPADS Fall 1 snapshots. Compare these reports to those you saved on Census Day. Make any needed changes to SIRAS records and send/re-send to CALPADS.
Schedule SELPA and/or SIRAS Fall 1 review meetings now. Follow the Data Monitoring Procedures posted on the Happy Fox Support Center prior to meeting with SELPA.
A list of 2024-2025 SELPA Reporting Due Dates is linked here. In addition, reference the CDE Fall 1 2024 Roadmap
SIRAS Translation Services
SST Tracker and the 504 Modules:
Contact steve@sirassystems.com for a quote and to arrange
The modules employ Transfer buttons on the MIS Summary page which move the student record from one module to another (for example, SST to 504 or SST to Special Education). If your district is interested in using either the SST Tracker or the 504 Plan Developer email Siras Systems for assistance to get started.
Optional Costs:
- Customized 504 Forms
- SIS Integration of demographic and contact data
- Training & Workshops
Siras Systems is looking for volunteers to assist in the development of short assessment worksheets connected to the goal stems when developed in the GoalWizard. Our hope is that we can combine our resources and efforts to develop material for CCSS goal stems. SIRAS Systems will help coordinate and facilitate the development of the assessments, configure and import the files into SIRAS when complete. This project will take about a year to fully materialize. This cooperative effort benefits the outcomes of the students we serve. Users in the SIRAS family can easily and efficiently develop baselines, evaluate the student’s progress toward their goals, determine whether the goal is met and present this evidence at the annual review meetings. Your participation and contribution to this project as a SELPA would be greatly appreciated by many. All participants that assist would be added to our Acknowledgement page for professional recognition. If you are interested in assisting with this project, email Steve Ormbrek at steve@sirassystems.com
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Topics include:
Instructional Strategies
Social-Emotional Learning (SEL)
?Universal Design for Learning (UDL)
Behavioral Support
Special Education Law and Other Current Issues?
Technology?
Inclusive Practices?
Neurodiversity
?Transition
and much more!
