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Email:    support@sirassystems.com
Issues concerning bugs on forms; SIRAS procedures; troubleshooting questions; IEP Manager; configuration issues; MIS Summary page; SPED CALPADS and other general questions. 

SIRAS Toll Free Hotline:   844-33 SIRAS   or   (844) 337-4727       [M - F:  8:00 to 6:00]
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If you don't know your password, attempt to login with any password. An incorrect password attempt will generate the  'Email Password Reset' button.  Click on the reset button and be sure to check your email junk/spam folder if you don't see it in your inbox immediately.

 
Bulletin Board

A NEW SIRAS TRAINING VERSION WILL BE DEPLOYED AROUND AUGUST 8. THIS DEPLOYMENT WILL COMPLETELY OVERWRITE THE CURRENT SIRAS TRAINING ENVIRONMENT WITH A COPY OF THE LIVE (PRODUCTION) VERSION.

IMPORTANT: ANY DATA ENTERED OR CHANGES MADE IN THE TRAINING ENVIRONMENT BEFORE THE DEPLOYMENT WILL BE PERMANENTLY LOST.  TRAINING SELPA'S SHOULD UPDATE THEIR DATA IN LIVE SO IT WILL EXIST IN THE NEW TRAINING.

       SIRAS Newsletter August 2026

IMPORTANT Information for all users in SIRAS

  • New Features/Changes:
    • The Transition to Adult Life pages now include a graduation plan option of ‘Diploma (Alternate Pathway). Previously the alternate pathway could only be designated on the ‘Other’ line. This new change will map to the MIS summary and make it easier to find students by graduation plan.
    • Once an assessment plan is marked as received with permission to assess, teams will see the option to create an assessment log. This link takes the user to a simplified version of a log where the type and time of assessment can be tracked. This is a helpful way to monitor assessment history. Follow your district’s guidance regarding using this feature.
    • Service Log School is now saved on each log created, making it easier for users to find service logs even if students have since moved to a new school.
    • As you’re working in the IEP Manager and completing a page of the IEP, you will see the save options have changed. There are now three options:  ? Save (save and stay on this page), Save & Return (save and return to the IEP Manager), and Save & Go To.. (Save and go to the next IEP page chosen).
    • The Goals Wizard now contains ELD goals tied to the Common Core Connectors (CCC) for use with students who have extensive support needs.
       
  • Districts serving infants on IFSPs  and those receiving students at age 3 should review updated SIRAS procedures for C to B transition planning and meetings. Add the District for the IEP at age 3 to Next Year’s Data when it is time to work on the Initial IEP. In that way, the receiving district does not need the SIRAS record transferred to them to begin working on the Initial IEP Evaluation while the IFSP is still in effect.
     
  • Review (30 day) meetings: If you are holding a Review (30 day) meeting, you will need to indicate if the meeting is a New Plan or if the district adopting the IEP before the meeting is created. Remember that adopting the existing IEP at this meeting will NOT reset the annual review date. Be mindful of when that is scheduled for. This meeting type is required for students moving in during the school year from another SELPA within California or from out of state. Students transferring from another state will also require a Triennial if the IEP team determines it is necessary. If holding the Review (30 day) meeting with the intention of adopting the out of SELPA IEP, all portions of the previous IEP must be entered into SIRAS and the team will need to schedule the annual/triennial by their existing due date.
                   
  • The grade change rollover occurred over the summer.  If a meeting with a date prior to the July rollover is open,  the rollover is on hold until that meeting is finalized. Contact your District’s SIRAS data administrator after finalizing and they will advance next year’s data/update the grade/school.
     
  • Review meetings finalized last year without parent consent.  Go to Reporting > Meeting Reports > Predefined Reports tab > click Parent Contacted, No Response.  Click on the tab “Search Query Criteria” and adjust the meeting dates on the query to (7/1/2025-6/30/2026). Students whose last meeting was finalized without consent will still be working on the previous year’s goals. Follow your district’s procedures for follow-up with these families.
              

  • SIRAS Passwords: Although you will be prompted to change your password every 365 days, get ahead of the new school year and change your password now!  Go to Tools > My Account and click on Edit Account Details.  Enter your new password, confirm and then click Update User Account. If you have forgotten your password over the summer, the Email Password Reset button appears if/when you try to login with the wrong password.  Click on the button to have a password reset link emailed to you.

  • Share IEPs/Info for Gen Ed forms easily from SIRAS. IEP/non-IEP forms are Savable and Printable in Batch. In the Tools menu/Document Library, click the ‘Fill in for student’ checkbox to enable the ability to save non-IEP forms. Print IEP and Non-IEP forms in batch by going to the Tools menu/Labels and Batch Forms/Batch Forms for your entire found set (your caseload or school).
     
  • Review your current student list in SIRAS.  Use the ‘Manage Caseload’ button under the Student Info menu to request students to be added or removed from your caseload.
     
  • Use the Student Data Overview links on your home page to monitor your caseload. Review your students who have Overdue or Upcoming meetings (annuals due within the next 30 days and triennials due within the next 75 days. When an annual and triennial are both due in the same school year, best practice is to hold both meetings by the earlier date. Plan your year now to avoid overdue IEPs.
     

IMPORTANT Information for SIRAS Data Administrators in SIRAS

  • After Rollover Help can be found here and the following are some of the tasks to be aware of.
     
  • Verify with your SIS partner what date will be put into CALPADS for the first day of school-you can use batch edit to apply this date to the District Enrollment field for all active students.
     
  • User account transfer processing. Sped Data Administrators can use the tab on the Home Page called User Transfers where you can ‘Reassign’ user accounts.  Clicking ‘Reassign’ for that user will allow the transfer to the requested district. See help document for more information about this feature.
     
  • Select Deactivate User Accounts for staff who are not returning this year.  This will clear associated district assignments to make the account easier to transfer to another district if required.
     
  • Users from NPAs and Staffing Agencies require an email from their agency and their accounts are created/activated/deactivated by SIRAS.
  • EOY Amendment Window: The EOY Amendment Window closed on July 31. No further data updates are available for the official reports, however you may consider using this document to review your CALPADS exit reasons with the associated SWDS that was reported through SIRAS entries.  Lingering errors may impact PSTS data collection during next year’s EOY unless corrected. This will also set you up for cleaner data collection throughout this school year as students enter and exit your district
  • Continue following up on IEP meetings finalized last year that did not have parent consent.  Print a list from Reporting/Meeting Reports/Predefined/Parent Contacted, No Response.  Click on the tab “Search Query Criteria” and narrow the meeting date criteria, e.g., 7/1/2025-current date, to limit meetings in the list from last year only.  Remember that meetings finalized this way last year, do not have the new year’s goals approved yet.  If parent consent is received because of your follow up, upload the signed document and update the parent’s consent.  Do NOT reactivate the meeting to complete these tasks, however you are now able to “reactivate for signatures” in these cases if you confirm the parent wishes to sign electronically. Review your associated archive(s) and current data to make sure they were properly updated to reflect the new parent response.
     
  • Degree of Support: Now that the rollover has occurred, check your queries for degree of support required and missing. Work with your administrator to determine who will be completing and monitoring this new data piece to keep it as accurate as possible. This data is now required and will be collected as part of Fall 1 2026 reporting. Click on the magnifying glass to bring up the query builder and go to Predefined Queries>Compliance Concerns/Overdues>Degree of Support Required/Missing to see who your district still needs to enter. Go to Predefined Queries>Data Monitoring>Degree of Support for Disability needs reporting to see who you need to archive to CALPADS. For new students, include the degree of support with your plan adoptions when appropriate.
     
  • Plan Adoptions needed can be found in the query builder under Predefined Queries>Data Monitoring>Plan Adoption Required.
     
  • SIRAS will bridge to the training server at a later date. New staff needing access to the training server before that occurs will need to be added manually to the training server.

 

Open Access – Learning & Participation for ALL

Open Access is a statewide California Special Education Resource Lead funded by the California Department of Education (CDE) and the California Collaborative for Educational Excellence (CCEE). 

Through Universal Design for Learning (UDL), Accessible & Assistive Technology (AT), and Augmentative Alternative Communication (AAC), Open Access partners with county offices of education, SELPAs, school districts, and educators to build inclusive learning environments where every student can engage, actively participate, and learn.  

Explore FREE UDL, AT, and AAC resources and professional learning opportunities designed to strengthen Tier 1 instruction and improve outcomes for all learners. 

Learn more at www.openaccess-ca.org.

 

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EVEN MORE NEWS!    SIRAS offers - Next Level Translation Services has now the resources to translate IEP and assessment reports into ANY language. We offer high quality translations in any language with fast turnaround.  Contact steve@sirassystems.com for more information or click the links below:

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